Invoicing

Invoice Requirements for All Suppliers_
Follow the instructions below carefully to ensure proper and timely payment of invoices. If an invoice is received and does not comply with the following requirements, it will be rejected and returned for correction. Payment terms begin when a valid/accurate invoiced is received by Lilly Accounts Payable.

Invoice must include the following information:

• Eli Lilly and Company PO number (10 digit beginning with 41, 45, 47 and 49)

• Identifying number (invoice number)

• Invoice rate

• Supplier's name and address – must agree to PO

• Customer's name and address – Lilly entity

• Details of the goods or services provided

• Goods and services must be invoiced on separate lines and must reference the appropriate PO line item number

• Goods quantity (must be same UOM as PO and not exceed 3 decimals)

• Price of goods or services – must be same currency as PO

• Additional miscellaneous charges (i.e., sales tax, freight) must be separate items on the invoice

• If VAT is being charged, invoice must include:

• VAT registration number

• Rate of VAT

• Amount of VAT charged

• Total amount due – must be same currency as PO

• Any other supporting documentation that allows the Lilly business owner to verify the amounts charged to ensure they are consistent with the agreement

• In General, Supplier statements, quotes or proforma invoices WILL NOT be accepted as a valid invoice unless local country regulations state otherwise.

• Invoices must be submitted immediately upon shipment of goods or rendering of services

• Supplier should monitor the PO details and open balance and resolve any issues prior to issuing invoice

• Changes to supplier name, withholding status (Puerto Rico suppliers), banking instructions, etc., should be submitted to Lilly immediately. Please see instructions in the Supplier Setup and Change Requirements section above.

Credits Due Lilly

• Credits or credit memos must be submitted separately from invoiced charges and submitted to Lilly immediately upon identification.Local laws will supersede this statement when applicable.Note: Credit memos should not be confused with invoice adjustments, i.e. Discounts, rebates, applicable to the invoice amount within the specific account period.

• Credit memo should reference the related PO, if applicable.

• Under no circumstances should the supplier use credits to reduce future invoices.

• Suppliers who submit invoices via the Lilly Supplier Ariba Portal must submit credit memos via the web also.

Access Adequate Invoice Documentation for specific requirements for suppliers doing business with Lilly USA Sales and Marketing.

In order for Lilly to determine if payments made to suppliers outside the United States (OUS) are subject to U.S. federal tax withholding, Lilly must obtain information related to the goods/services being provided AND whether the income is U.S. sourced.

If the additional is not accurate on the invoice submission, the invoice approver will reject the invoice. This will delay payment and require accurate invoice resubmission.

Web Invoicing OUS suppliers
You must accurately answer four questions when submitting your web invoice:

1. Does the invoice include goods only? If yes, no additional information will be necessary

2. Provide the type of income related to the invoice

3. Location of the service: U.S. only, OUS only, both

4. U.S. Base Amount: Amount of the income related to services performed in the U.S. or related to U.S. property

Paper Invoicing OUS Suppliers
If you or your company provide services within the U.S. or if the property that produces the income is located in the U.S., provide a completed Type of Income Questionnaire for every invoice submitted. Do not combine multiple invoices into one questionnaire.

Please see the Lilly Supplier Ariba page for Invoicing submission instructions for United Kingdom, Ireland, United States, Puerto Rico, Canada, Norway, Sweden, Denmark, France, Belgium, Netherlands, Germany, Switzerland, Austria, Spain, South Africa and Italy.

PO Invoices – Paper Submission
Regular Mail

Eli Lilly and Company, Lilly USA, LLC,
PO Box 6187
Indianapolis, IN
46206

Lilly del Caribe, Inc.
PO Box 6187
Indianapolis, IN
46206

Eli Lilly Export S.A.
PO Box 6187
Indianapolis, IN
46206

Eli Lilly Canada Inc.
PO Box 6187
Indianapolis, IN
46206

Overnight Courier
Name of Lilly legal entity being invoiced
PO Box 6187
Indianapolis, IN
46206

Non-Purchase Order (Non-PO) invoicing
PCard – U.S. suppliers only

Contact your Lilly business contact to determine if PCard would be appropriate for the purchase. Many departments within Lilly have a departmental Visa PCard that can be used for purchases from U.S. suppliers < $10,000.

Under no circumstances should the supplier submit an invoice to Lilly Accounts Payable for a purchase made via a PCard. Receipts for the purchase must be sent directly to the cardholder.